Risk and Safety Committee

Terms of reference

 

Background

San Leon Energy Plc has company offices in Ireland, England, Poland and Romania. It is also the operator at many sites and junior partner at others.

1. Meetings

1.1 Members of the Committee shall be appointed by the Board and shall be made up of at least three directors.

1.2 A majority of members shall be Independent Non-Executive Directors.

1.3 Only members of the Committee have the right to attend meetings. However, other individuals such as the Group Chief Executive, the Group HR Director and external advisers may be invited to attend for all or part of any meeting, as and when appropriate.

1.4 The Board shall appoint the Committee Chairman who should be an independent non- executive director.

2. Secretary

2.1 The Group Company Secretary shall be the Secretary of the Committee and shall keep an appropriate record of its proceedings.

3. Quorum

3.1 A quorum shall be three members of whom the majority shall be Independent Non-Executive Directors.

4. Frequency of meetings

4.1 Meetings shall be held not less than twice a year and at such other times as the Chairman of the Committee shall require.

5. Notice of meetings

5.1 Meetings of the Committee shall be summoned by the Secretary of the Committee at the request of the Chairman of the Committee.

6. Minutes of meetings

6.1 The Secretary shall make available the minutes of meetings of the Committee, once agreed, to all members of the Board, unless a conflict of interest exists.

7. Annual General Meeting

7.1 The Chairman of the Committee shall attend the Annual General Meeting prepared to respond to any questions on the Committee's activities.

8. Purpose

The purpose of the Committee of the Board of Directors is to check constantly and report back on the following:

Risk
  • Monitoring the risk assessment and action plan covering hazards / Consequences / risk levels / controls and precautions / further action
  • Staff trained to use all equipment safely and report any faults immediately
  • Make sure contractors do regular checks of equipment and electrical installations
  • Monitoring staff training in general.
Safety
  • Health and safety audits of each operation and country office.

Our health and safety policy sets out the arrangements we have put in place for managing health and safety in our business. It is a unique document that says who does what, when and how.

We must display the health and safety law poster [This is required by law. The poster includes basic health and safety information and lets people know who is responsible for health and safety in the workplace. Or we can give workers a leaflet].

  • Monitoring of alcohol and drugs policy and enforcement
Environment

San Leon Energy is a group of companies engaged in the exploration and development of oil and gas resources. Protection of the environment in which we live and operate is part of San Leon Energy's values and principles and we consider it to be sound business practice. Care for the environment is one of our key responsibilities and an important part of the way in which we do business.

In this policy statement we commit our company to:

  • Complying with all relevant environmental legislation, regulations and approved codes of practice;
  • Protecting the environment by striving to prevent and minimise our contribution to pollution of land, air, and water;
  • Seeking to keep wastage to a minimum and maximise the efficient use of materials and resources;
  • Managing and disposing of all waste in a responsible manner;
  • Providing training for our staff so that we all work in accordance with this policy and within an environmentally aware culture,
  • Regularly communicating our environmental performance to our employees and other significant stakeholders;
  • Developing our management processes to ensure that environmental factors are considered during planning and implementation;
  • Monitoring and continuously improving our environmental performance.
Insurance
  • Adequate cover must be provided for offices / legal liability / directors and officers liability /operations. 
Ethics
  • The Committee monitors the non-financial aspects of management activity, such as ethical conduct.
  • The Committee will be able to provide an overarching view of how the Company does its business. It will have responsibility for establishing and embedding corporate ethical values, the ethics policy and code and ensuring and monitoring ethical business practice. It will also oversee San Leon Energy's corporate responsibility strategy.
Responsibilities will include:
  • ensuring that there is effective training in the code of ethics at all levels
  • ensuring that there is effective communication reinforcing ethical values and good practice in the business and censuring unacceptable practice
  • setting up monitoring, reporting and accountability processes
  • establishing and monitoring help lines or mechanisms used by staff to raise concerns
  • assessing reports and overseeing subsequent actions following breaches of the ethics policy or allegations of misconduct
  • developing and reviewing the effectiveness of and updating ethics and related policies and KPIs
  • the liaison with stakeholders over ethical issues
  • ethical due diligence prior to a merger or an acquisition or the undertaking of a major new project

The Committee may issue internal and external reports on the extent to which the company is living up to its ethical standards and oversee San Leon Energy's reporting on corporate responsibility generally.

The Committee may appoint third party verifiers to ensure the information they receive is complete and reliable and the underlying reporting systems are robust.

Membership

M.Sunmonu (Chairman), J.Price.

 

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